More and more clients are looking for extra value in their conferences and team events. We have made our reputation on being able to add ideas and provide the flexibility to enhance events. Below is a perfect example where we have achieved this with the staff and equipment that was already there on site.
We were asked to provide a spectacular opening to a conference of 800 delegates. Our client’s first idea was for all delegates to walk in and take part in a mass drumming session to kick off their three days.
Because immediately after this 60-minute opening the room had to be cleared and immediately reset for dinner only 90 minutes later, it was going to be tricky getting all our amazing drums out and the room reset for dinner. So, we changed the concept from just being drums-only to having a smaller number of drums supplemented by a huge array of global handheld percussion. This not only fitted in with the global theme of the conference but it meant we could clear the room of all instruments much faster.
We successfully transformed delegates into their own world percussion orchestra as a fabulous welcome, and our team of ‘drum ninjas’ cleared all 100 tables so that dinner was set in perfect time.
As the conference was going over three days, we suggested to our client that, as we were already there, they could use us more. They loved this idea. They thought this would show continuity and add energy and rhythms in unsuspecting places.
For Day Two, as the delegates were assigned to four different mass breakout rooms, we came up with the idea of our mobile drum crew being the alarm call for each break out session to end. On the dot every 40 minutes, our team burst into each breakout room playing a 30-second mini performance to signify the end of that session and the time to move to another.
Day Three saw the closing speeches of the conference synchronise perfectly with the final rousing music, confetti cannons and swirling lights. Just as this was happening, our surprise gospel choir stepped out to raise the roof and then our drum crew, wearing marching band drums, walked on stage playing.
These are just simple examples of utilising our activities and artists to maximum effect. Clients all over the world regularly ask us to come up with novel ideas to add powerful, little touches to their events. With conference and meeting budgets becoming tighter, we are thinking ahead to maximising your investment in our activities and facilitators while you have them.
Our office team will listen to your agenda and conference format and then, with over 20 years of experience, will suggest ideas that will make your day unique and unforgettable.
Please contact us now.